Project Manager

O3 World is currently seeking a highly motivated, organized, creative and progressive minded Project Manager with a strong desire to learn and manage digital projects. Their primary responsibility is to own the project from start to finish, being accountable for schedules, project deliverables, budget and resource management of the internal project team. They will also have an opportunity to learn and receive oversight from the Project Managers and the department head.

As a member of the O3 team, you will be involved in projects from the ideation and strategy phase all the way through launch, assisting our team through a variety of tasks. Additionally, you will have the opportunity to contribute to the overall project and internal processes.

We are looking for someone with a solid understanding of the fundamentals of the digital space. This person should have a passion for project management, an eagerness to learn the O3 way, the systems and processes we use on a daily basis. At O3, we are constantly looking for new tools and improving our process, which is based on Scrum, but has been infused with O3 values and tweaked for what works best in the agency environment.

O3 team members are not only encouraged to learn, it’s required. We’re always doing things we’ve never done before and piloting new techniques. We also frequently host meetups and give team members the opportunity to go to conferences and trainings.

The culture at O3 is very collaborative but also provides a high degree of autonomy. You’ll have other Project Managers available to lend a hand and provide daily direction and guidance.

  • Ensure projects are delivered on time, on budget, and within scope while adhering to the standard project process of the company
  • Handle client communication as needed
  • Assist in scheduling and planning for internal resources in conjunction with other Project Managers and team leads
  • Management of all project finances by tracking hours and cost against budget on a weekly basis, project future expenditures and revenue, and manage project scope changes against budget
  • Effectively manage outside vendor relationships, including multiple development teams, as needed
  • Assist in scoping and estimating sessions for new opportunities along with other Project Managers and team leads
  • Create, maintain and present detailed project plans and other relevant project artifacts
  • Create weekly status reports, client friendly schedules, milestone plan and deliverable progress reports
  • Take detailed and quality notes in meetings, with key deliverables and action items documented
  • Assist team members in creating change orders and scopes of work
  • Play a key role in management of internal projects, as well as Marketing Projects for clients
  • Have a base knowledge of not only what we offer, but accompanying services in the industry, including application development, hosting and infrastructure planning, etc…
  • Consistently and effectively use project management (Basecamp), support (ZenDesk) and time tracking tools (Harvest).
  • Maintain a positive, solutions oriented attitude at all times. (Sounds daunting, but we’ve seen it done!)
  • Maintain a calm and confident demeanor
  • Minimum of 2-4 years experience managing projects in an digital agency or technology driven environment
  • Excellent in person presentation and communication skills
  • Incredibly organized and detailed oriented
  • Ability to be flexible and responsive in the face of tough situations and conversations
  • Demonstrated customer relationship management skills with a customer-focused mindset
  • Strategic thinker and entrepreneurial self-starter; must have the desire to work in a fast-paced, sometimes high-pressure environment and be adaptable to change
  • Base understanding of the digital industry, including but not limited to SEO / SEM, social media, web, eCommerce and mobile development.
  • E-Commerce, Product Development and/or Mobile App experience prefered
  • Experience working in application development and with an agile development process is a major plus, but not required
  • Exceptional communication / interpersonal / presentation skills
  • Experience with Harvest, Basecamp, Trello, Highrise and ZenDesk is a plus
  • Amazing office space in Fishtown, flex vacation time, paid trips to national and regional industry events and conferences, paid training, speaking opportunities, company happy hours, healthy snacks, casual office dress code, monthly one-to-one employee growth meetings, lunch and learns, sponsored networking events, employee referral program, quiet rooms, peer-to-peer recognition, annual non-profit participation, neighborhood outreach events, your own personal theme music, and more…
  • Medical coverage including vision and dental coverage, short and long term, life insurance plan, 401k with company match

While we prefer local candidates, Philly is a great place to live and work, and we may be able to assist with relocation expenses for the right candidate. However, you must be able to legally work in the US. Recruiters and staffing companies NEED NOT contact us.

Please submit a copy of your resume and / or any relevant work samples (documents, wireframes, etc…) that you think will help us get to know you better. Links to your LinkedIn, Twitter accounts or whatever you feel will help us get to know you better are also appreciated.

O3 is an equal opportunity employer (EOE). We look forward to meeting with you.

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